ORGANIZING – 16 General guidelines by Henri Fayol

Organizing is the process of establishing orderly uses for all resources within the management system.

Here, Orderly signifies the emphasis on the attainment of management system objectives and assist managers not only in making objectives apparent but in clarifying which resources will be used to attain them.

IMPORTANCE OF ORGANIZING:

The organizing function is extremely important to the management system because it is the primary mechanism mangers use to activate plans.

Organizing creates and maintains relationships between all organizational resources by indicating which resources are to be used for specified activities and when,where, and how they are to be used.

A thorough  organizing efforts helps managers to minimize costly weaknesses, such as duplication of effort and idle organizational resources.

If there were to be an organizing department, it’s responsibilities will include:

  • Reorganization plans that make the management system more effective and efficient.
  • Plans to improve managerial skills to fit current management system Needs.
  • An advantageous Organizational climate within the Management System.

 

Henri Fayol developed 16 general guidelines for organizing resources:

  1. Judiciously prepare and execute the operating plan.                        
  2. Organize the human and material facets so that they are consistent with objectives, resources and requirements of the concern.                                                                                                                 
  3. Establish a single component, energetic guiding authority i.e. a Formal Management Structure.                                                                    
  4. Co-ordinate all activities and efforts.                                                                     
  5. Formulate clear, distinct and precise decisions.                                          
  6. Arrange for efficient selection so that each department is headed by a component, energetic manager and all employees are placed where they can render the greatest service.                                   
  7. Define duties.                                                                                                               
  8. Encourage initiative and responsibility.                                                         
  9. Offer fair and suitable rewards for services rendered.                              
  10. Make use of sanctions against faults and errors.                                       
  11. Maintain discipline.                                                                                           
  12. Ensure that individual interests are consistent with the general interests of the organization.                                                                            
  13. Recognize the Unity of Command.                                                              
  14.  Promote both material and human coordination.                                                                                                                  
  15.  Insitute and Effect Controls.                                                                          
  16.  Avoid regulations, red tape and (excessive) paper work.                                                   

 

5 Step Organizing Process:

  1. Reflect on Plans and Objectives.
  2. Establish major Tasks.
  3. Divide major tasks into subtasks
  4. Allocate resources and directives for subtasks.
  5. Evaluate the results of implemented organizing strategy.
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DEFINE MANAGEMENT & ITS FUNCTIONS

Management is the process of reaching organizational goals by working with and through people and other organizational resources. 

Management has the following 3 characteristics:

  1. It is a process or series of continuing and related activities.
  2. It involves and concentrates on reaching organizational goals.
  3. It reaches these goals by working with and through people and other organizational resources.

 

MANAGEMENT FUNCTIONS:

The 4 basic management functions that make up the management process are described in the following sections:

  1. PLANNING
  2. ORGANIZING
  3. INFLUENCING
  4. CONTROLLING.

PLANNING: Planning involves choosing tasks that must be performed to attain organizational goals, outlining how the tasks must be performed, and indicating when they should be performed.

Planning activity focuses on attaining goals. Managers outline exactly what organizations should do to be successful. Planning is concerned with the success of the organization in the short term as well as in the long term.

ORGANIZING:

Organizing can be thought of as assigning the tasks developed in the planning stages, to various individuals or groups within the organization. Organizing is to create a mechanism to put plans into action.

People within the organization are given work assignments that contribute to the company’s goals. Tasks are organized so that the output of each individual contributes to the success of departments, which, in turn, contributes to the success of divisions, which ultimately contributes to the success of the organization.

INFLUENCING:

Influencing is also referred to as motivating,leading or directing.Influencing can be defined as guiding the activities of organization members in he direction that helps the organization move towards the fulfillment of the goals.

The purpose of influencing is to increase productivity. Human-oriented work situations usually generate higher levels of production over the long term than do task oriented work situations because people find the latter type distasteful.

CONTROLLING:

Controlling is the following roles played by the manager:

  1. Gather information that measures performance
  2. Compare present performance to pre established performance norms.
  3. Determine the next action plan and modifications for meeting the desired performance parameters.

Controlling is an ongoing process.

 

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